Proposal requirements

If you want to carry out utility works close to the railway there are processes to follow

Before we can consider your proposal we need the following information:

When you have completed the form please email it with the plans to easementsandwayleaves@networkrail.co.uk.

Telecommunications requirements

Please note there are additional technical approvals required prior to installation that relate to interference and separation distances from existing commercial and non-commercial infrastructure.

If your proposal is located in one of the stations that we manage you will be required to follow our process for landlord’s consent rather than the one for land clearance.

Clearance process

Once we have received these documents you will be contacted to discuss the proposal prior to your application being submitted for clearance.

All relevant parties within Network Rail will be notified of your proposals and given the opportunity to comment. This may include a site visit by the relevant engineer, the identification of historic issues such as mine workings and any other relevant proposals for this area.

Obtaining clearance is a two part process:

  • Pre-clearance: consultation of our commercial property department. We aim to complete this in 14 days.
  • Territory clearance: consultation of our engineering departments. We aim to complete this in 28 days.

These timescales are for guidance – the process can take longer, depending on a number of factors. Clearance is valid for two years from approval.

There is a charge for clearance and you will be notified of this once we have the required information. Clearance will only start once the fee has been received.

If your proposal is rejected it can not be progressed.

Once clearance is approved a professional valuation is produced. Commercial proposals will be assessed on a commercial basis and we will seek an annual fee for the agreement.

Please note that we are unable to provide a lease; the agreement is likely to be a terminable licence. The licensee will be responsible for ongoing repair, maintenance and the removal of the privileges at the end of the term.

Costs

The applicant will be required to pay surveyor’s fees and, should there be a need to instruct solicitors to complete a legal agreement, the applicant will be required to bear all our legal costs.

All costs are payable whether or not the matter proceeds to completion.

The legal agreement is one part of the process: All works on Network Rail land must be carried out with the approval in writing from Network Rail. The legal agreement will require you to obtain this approval. You will need to contact the asset protection project manager to ensure all works are carried out safely and to our satisfaction. Please do this at your earliest opportunity.

Contact us

If you have any questions please email us at easementsandwayleaves@networkrail.co.uk and someone will be in touch shortly.

We have a huge number of applications every year and it can take a considerable amount of time from initial application to completion, so please make your application as soon as you know access over our land is required.