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It also describes how long that information will be held and the circumstances in which we might disclose it to a third party.
In order to provide the recruitment service, we have contracts with a number of third party service providers who provide administrative services that ensure the efficient day-to-day operation of our recruitment and selection process.
For the purpose of the Data Protection Act 1998 (the Act), the data controller is Network Rail Infrastructure Limited.
We may collect and process the following information about you:
In relation to our recruitment service we may collect:
If you are aged 16 or under, please get your parent or guardian's permission before you provide any personal information to us. Users without this consent are not allowed to provide us with personal information.
Network Rail and our service providers may use your personal information in the following ways:
Information supplied for recruitment purposes will only be accessed and processed by authorised personnel (ie recruiting line manager, HR professionals and occupational health professionals), who are directly involved in the management and administration of the recruitment process and have a legitimate need to access your personal information.
If your application for employment is successful, we will use your personal information to manage and administer its employment relationship with you. If your application is unsuccessful, we will retain your personal information (CV, personal details, interview and assessment notes, test results and copies of ID) for 3 months from the date you are informed you were unsuccessful. Your registration details will be deleted if your account remains inactive for a period of 12 months
If you have given us permission to do so, we may also include your details in our 'talent pool' so that we can contact you about future employment opportunities which may be of interest to you.
These countries may not have the same data protection laws as those within the EEA, however, where such transfers do occur we will take the necessary steps to safeguard the security and integrity of your information and ensure it is processed to a standard commensurate with the requirements within these jurisdictions.
All information you provide to us via our site is stored on our secure servers. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Unfortunately the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal information we cannot guarantee the security of your personal information transmitted to our site; any transmission is at your own risk. Once we have received your personal information we will use strict procedures and security features to try to prevent unauthorised access.
Access to systems that hold recruitment related information is restricted to authorised personnel through the use of unique identifiers and passwords. Your information is stored on systems that are protected by secure network architectures and are backed-up on a regular basis for disaster recovery and business continuity purposes and to avoid the risk of inadvertent erasure or destruction.
We may disclose your personal information to any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries (as defined in section 1159 of the UK Companies Act 2006) and third party service providers.
Our third party service providers will process your information in accordance with our instructions and make decisions regarding the information as part of the delivery of their services. They are also required to put in place appropriate security measures that ensure an adequate level of protection for personal information.
We may disclose your personal information to third parties in the following circumstances:
We may also use your personal information, or permit selected third parties to use your personal information, to provide you with details about goods and services which may be of interest to you and we or they may contact you about these by post or telephone, email or other electronic means. We will only do this in circumstances where you have explicitly consented to the use of your personal information in this way.
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You can find more information about the cookies used on our site and the reasons why in the tables below.
When you visit our site you will be asked whether you wish to accept or reject cookies on your device. You will still be able to use our site if you reject them, but some personalisation features used on the station departure boards, or when searching for jobs, will not be available.
Four of the cookies we use (marked with an asterisk in the table below) are essential to the operation of our site (and are thus classed as non-intrusive “Level 0” cookies) and will be served to your device irrespective of whether you accept or reject cookies when you are asked by our site.
Should you wish, you can reject cookies completely by changing the settings of your browser. If you do this, however, you may not be able to access all or parts of our site. To learn more about cookies and how to manage them, visit the All About Cookies site.
We use popular sites like Facebook, Twitter and YouTube to originate or syndicate some of our content. As a result, if you visit one of our pages on these sites, or a page on our site which has content embedded from them, you may be presented with their cookies. We do not control these cookies. You should check the relevant site for more information about the cookies placed on external third party sites.
We use Google Analytics to collect information about how people use our site. We do this to make sure that it is meeting our users’ needs and to enable us to improve the site as a result.
We use the Oracle iRecruitment application to manage job applications. Users can log into our this system, apply for jobs and track the progress of any application they make.
Our website may contain links to other third party websites which may be of interest to you. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal information to these websites.
You may choose to restrict the amount or use of your personal information in the following ways:
If you believe that any information we are holding on you is incorrect or incomplete, or would like us to remove the details we hold about you, please write to or email us as soon as possible. We will promptly make the changes. Proof of identity will be required.
The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.
Where you have applied for a job or attended an interview, if you wish to access your personal information you can do this by contacting:
Network Rail HR Shared Service Centre
HRSS Helpdesk Floor 2
Square One, 4 Travis Street
Or email: HRSS.email@example.com
changes have been made by indicating at the top of the privacy statement the
date it was last updated.
If you have registered for our recruitment service, if there is ever a substantial change to how we use information you provide and the new uses are unrelated to uses we disclose in this policy, we will communicate the changes in advance.